Project Teams | Information Technology Managers Academy XV

Team	Role	Team Members
Executive Sponsors	Provide strategic direction. Approve ITMA XV project proposal. Approve project charter. Approve scope. Decide escalated issues. Provide executive communication to stakeholders (e.g., IT Council, State Chief Information Office).	Dennis Dearbaugh Davood Ghods Gail Overhouse
Class Managers	Provide independent project oversight. Approve deliverables. Decide escalated issues. Provides advice and insight into project management issues.	Bob Ferguson Aleece Marendt Susan Rushing
IT Council: Enterprise Architecture and Standards Committee	Provide enterprise architecture strategic direction. Review the proposed DRM before submission to the ITC for comment and/or adoption. Support and assume ownership for the DRM model and governance.
Project Stakeholders	Provide expertise and information sharing to the project team.	FI$Cal Team All State Agencies and Departments
Project Managers	Accountable to Class Managers. Manage the project scope, schedule, budget, and quality. Develop a project charter. Develop Project Management Plan. Develop work breakdown structure. Develop the project schedule. Allocate resources. Communicate project activities and status. Oversee risk and issue management processes. Oversee change management processes. Escalate project risks and issues, if appropriate. Escalate project change requests, if appropriate. Ensure the completion of project deliverables. Ensure adherence to quality standards. Ensure the project is executed within the scope of project or product requirements. Direct and oversee Project Teams.	Gregg Fukuhara Michael Deraya
Project Teams	Accountable to Class Managers. Perform assigned tasks. Identify and escalate issues and risks. Ensure adherence to quality standards. Participates in the Risk and Issue Management process.	All
Project Management Support
Project Scheduler	Maintain the MS Project file for the DRM project schedule.	Lina Luna-Pruitt Toquyen Collier
Issue and Risk Manager	Assists the Project Manager in developing the risk management plan. Maintain the issue and risk databases. Update issue and risk logs and communicate to all project team members. Monitor risk status and report status to Project Manager. Facilitate issue and risk meetings.	Toquyen Collier Bob Morthole James Duckens
Librarian	Maintain project library. Manage deliverable tracking process. Establish version control process and numberings, and coordinate version control of all library items. Coordinate with Web Coordinator to post deliverables.	Amber Dow Jackie Xiong
Treasurer	Track budget records for project. Provide periodic budget status. Manage the ITMA Class funds.	Cheryl Terranova Rick Murphy
Meeting Scheduler	Schedule project meetings. Maintain group email list. Update MS Outlook Calendar.	Cindy Sherrets Cheryl Terranova
Scribe	Take meeting notes as needed. Coordinate with Librarian for storage of meeting notes. Send draft and completed meeting notes.	Rotates among all project members.
Change Control Board	Review and approve changes to scope, schedule, and cost.	Gregg Fukuhara Michael Deraya
Web Coordinator	Establish web site for ITMA XV class. Coordinate changes and implement changes to the DRM Website. Maintain the Team's event calendar. Coordinate document updates with Librarian .	Cindy Sherrets Sjon Woodlyn Roger Anderson Julie Clanton Diana Loo James Duckens
Engineering
Business Team	Collaborate with Technical Team and Education and Training Team. Gather business requirements. Collaborate with process owners. Provide expertise. Review deliverables. Create "Proposed" business processes model. Create high level data model. Research and provide materials to understand the DRM.	James Duckens Kathy Hardmeyer Paul Allen Bill Buffington Julie Clanton Michael Deraya Gregg Fukuhara Richard Handewith Lina Luna-Pruitt Bob Morthole Rick Murphy Pam Sepeda Cheryl Terranova
Technical Team	Collaborate with Business Team and Education and Training Team. Provide expertise. Review deliverables. Review technical content in deliverables. Approve communication containing technical information. Ensure consistency with industry best practices and architectural principles. Create DRM template. Research and provide materials to understand the DRM.	Paul Allen Pam Sepeda Roger Anderson Scott Capulong Toquyen Collier Amber Dow Denise Edens Diana Loo Lisa Martinez Cindy Sherrets Tim Schoenhardt Jackie Xiong Sjon Woodlyn
Marketing
Education and Training Team	Research and provide materials to understand the DRM. Educate the ITMA team on DRM concepts. Educate and inform internal and external stakeholder. Collaborate with Business Team and Technical Team.	Sjon Woodlyn Roger Anderson Paul Allen Lisa Martinez Pam Sepeda Lina Luna-Pruitt
Presentation Team	Present the ITMA project.	Lisa Martinez Roger Anderson Toquyen Collier Michael Deraya Denise Edens Gregg Fukuhara Tim Schoenhardt Cheryl Terranova Sjon Woodlyn
Product Delivery
DRM Team	Coordinate the review and approval of project deliverables (DRM, Governance Document, and User Guide). Receive and prepare all deliverables for review, route updates. Identify and define data elements for the DRM. Develop the DRM document. Coordinate with Librarian to catalog draft and final deliverables.	Richard Handewith Lina Luna-Pruitt Toquyen Collier James Duckens Amber Dow Greg Fukuhara Sjon Woodlyn Jackie Xiong
Governance Team	Develop Governance Document. Coordinate with Librarian to catalog draft and final documents.	Rick Murphy Bill Buffington Scott Capulong Julie Clanton Kathy Hardmeyer Michael Deraya Cheryl Terranova
User Guide Team	Develop a User Guide. Coordinate with Librarian to catalog draft and final documents.	Roger Anderson Lina Luna-Pruitt Denise Edens Richard Handewith Diana Loo Bob Morthole Tim Schoenhardt Cindy Sherrets
Journey Team	Develop lessons learned after each meeting. Consolidate lessons learned. Document the ITMA XV journey. Present ongoing lessons learned to teams. Coordinate with Librarian to catalog draft and final documents. Collect lessons learned.	All
Events
Event Planners	Manage, plan, staff and prepare all team events.	Diana Loo Cindy Sherrets Michael Deraya Kathy Hardmeyer Bob Morthole Cheryl Terranova Jackie Xiong